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Privacy Statement

Introduction

At Retalk.bot, we believe privacy is a fundamental right. We know you care about your personal data, and we take that seriously. This Privacy Statement explains how we collect, use, and protect your information, and sets out your rights. We regularly review and update this policy as our practices evolve.

Who We Are & How to Contact Us

Retalk.bot is operated by Mailhub SA., headquartered at 30, route de Mondorf, L-5552 Luxembourg. If you have any questions, concerns, or want to exercise your privacy rights, just email us at help@retalk.bot. We're here to help!

How We Collect and Use Your Personal Information

We collect personal information about our website visitors and users. Most of the time, this is limited to:

  • Name
  • Email address
  • IP address
  • Time zone
  • Browser type and operating system
  • Referring websites
  • Service usage data

We use this information to:

  • Provide and improve our services
  • Manage your account and process payments
  • Offer customer support
  • Prevent fraud and ensure security
  • Analyze usage to make Retalk.bot better

We do not sell your personal information to anyone. We only share it with trusted third parties who help us deliver our services (see below).

Sometimes, we may receive information about you from third parties (for example, if you connect a service like Slack or Whatsapp). We may also collect public information about you from sources like LinkedIn, but only if it's relevant to providing our services.

Use of the Retalk.bot Website

Like most websites, we collect some information automatically, such as your IP address, browser type, operating system, and pages you visit. This helps us understand how people use Retalk.bot and improve the experience for everyone. We may also use this information to diagnose technical issues and keep our site secure.

We rely on our legitimate interest to understand and improve how our services are used, as well as to keep everything running smoothly and securely.

Cookies and Tracking Technologies

We use only essential cookies for things like session management and product functionality. We also use privacy-friendly analytics cookies (Plausible, Posthog) to help us improve Retalk.bot—never for advertising or cross-site tracking. You can control cookies through your browser settings.

Sharing Information with Third Parties (Subprocessors)

We work with a small number of trusted partners to help us deliver our services. These include:

  • Stripe (payments, EU/US)
  • Vercel (hosting, EU)
  • Supabase (database, EU)
  • Mailhub (transactional email, EU)
  • Plausible (analytics, EU)
  • Posthog (analytics, EU)
  • OpenAI (AI features, US/EU)
  • Slack (integrations, US/EU, if enabled)
  • Firecrawl (web crawling, EU)
  • Whatsapp (integrations, if enabled)
  • Google Fonts (fonts, US)

These partners only use your data to help us provide our services. We don't let them use your data for their own purposes.

We may also share your data if required by law, to protect our rights or the rights of others, or in connection with a business transfer (like a merger or acquisition).

Transferring Personal Data Outside the EEA

Most of your data is stored in the European Economic Area (EEA). If we ever need to transfer your data outside the EEA (for example, to some of our partners in the US), we make sure appropriate safeguards are in place—like Standard Contractual Clauses—to keep your data safe and your rights protected.

Data Protection & Security

We take security seriously. Here's what we do to protect your data:

  • All customer data is encrypted in transit and at rest using industry-standard encryption.
  • Access to your data is strictly limited to authorized personnel.
  • We use rate limiting and other technical measures to prevent abuse.
  • Our infrastructure is hosted by reputable providers (Vercel, Supabase, etc.) in the EU.
  • We are GDPR compliant.
  • No AI training: We do not use your data to train AI models. Your data is only used to provide you with our services.

Data Storage and Retention

We keep your data only as long as necessary:

  • Account and usage data: up to 6 months after you close your account
  • Billing data: as required by law (up to 10 years)
  • Support communications: up to 6 months after resolution
  • Analytics data: anonymized and aggregated

You can ask us to delete your data at any time—just email help@retalk.bot.

Your Rights (GDPR)

You have rights over your data, including:

  • Right to be informed
  • Right of access
  • Right to rectification
  • Right to erasure
  • Right to restrict processing
  • Right to data portability
  • Right to object
  • Rights related to automated decision making and profiling

To exercise your rights, email us at help@retalk.bot. We may ask you to confirm your identity (for example, by replying from your registered email). We'll respond within one month.

If you're in the EU, you can also contact the CNPD (Commission nationale pour la protection des données, Luxembourg): https://cnpd.public.lu/

Children's Data

We do not knowingly collect or process data about children. If you believe a child has provided us with personal data, please contact us and we'll delete it.

Questions, Concerns, or Complaints?

We're always happy to help. For any questions, concerns, or to exercise your rights, just email help@retalk.bot.

Mailhub SA.
30, route de Mondorf
L-5552 Luxembourg